Executive Assistant with a Business Mindset – remote

Do you see more than just organization in emails, meetings, and to-do lists? Some people see a calendar. You see priorities. Some people see problems. You see connections and possible solutions. Some people wait for instructions. 

You think ahead and identify what needs to be done to move things forward.

The question isn't: Can you organize meetings, prepare materials, and keep track of deadlines? The real question is: Can you become a true business partner to the CEO and executive team—someone who understands the bigger picture, helps drive better decisions, has excellent judgment, and actively contributes to business growth?

If your answer is yes, we'd love to meet you. 

At WELL PACK, we're looking for someone who can capture what really matters, connect people and information across the business, prepare high-quality decision-making materials, and identify issues before they become problems.

You will become the CEO's trusted right hand and a key partner to the leadership team—helping maintain direction, pace, and focus. You'll work with information from across the company, support strategic projects, prepare analyses and executive reports, coordinate key initiatives, and help turn ideas and strategies into reality.

This is not a role for someone who only wants to manage calendars and handle administration. It's for someone with natural curiosity, strong business acumen, and the ability to see the bigger picture. Someone who wants to make a real impact and get much more out of the role than a traditional Executive Assistant position offers.

We're looking for someone who has:

• A high level of independence, ownership, and accountability
• The ability to anticipate the needs of senior leadership
• Strong judgment and the ability to distinguish what really matters
• Healthy assertiveness—the confidence to say, "This is important," or, "This can wait."
• Excellent communication skills and the ability to work with people at all levels of the organization
• Discretion, loyalty, and natural credibility
• The ability to handle confidential information with professionalism while maintaining perspective

At the same time, we're not looking for someone with a purely corporate mindset. WELL PACK is built on trust, personal responsibility, and common sense. We need a partner who isn't afraid to challenge ideas, speak up, bring new perspectives, question the status quo, and identify opportunities for improvement.

What you should bring:

• Previous experience as an Executive Assistant, Business Assistant, Project Coordinator, or in a similar role
• The ability to work independently, manage your own priorities, and thrive in a remote working environment
• Strong organizational and communication skills
• Strong business acumen and commercial thinking
• Fluent English for everyday communication; German would be a strong advantage

What we offer:

• Fully remote work with flexible working hours—we care about results, not the number of hours spent at your desk.
• The opportunity to join a fast-growing international company operating across multiple European countries, where things move quickly and ideas become reality.
• A dynamic environment with minimal bureaucracy. We value people who think independently, make decisions, and drive improvements.
• Plenty of opportunities for both professional and personal growth. If you want to take on more responsibility or lead your own projects, you'll have our full support.
• A friendly company culture built on trust, personal responsibility, and common sense.