Under the direct supervision and the guidance of the Senior Finance Officer, the role of Finance Assistant is providing proper support on implementation of International Federation of Red Cross and Red Crescent societies and Moldova Red Cross (MRCS) programmes in a timely, effective and efficient manner, as well as will provide support to the Finance Unit of Moldova Country Office. 

Job duties and responsibilities:

• Responsible for the custody and payment of petty cash in accordance with office Petty Cash Policies and cash disbursement memo. Input petty cash transactions into Re@dy (ERP) on a daily basis.
• Input bank transactions into Re@dy (ERP) daily and in line with cash disbursement guidelines.
• Input all Working Advance reports of staff and national societies into Re@dy (ERP) with proper authorization.
• Maintain an efficient filing system for field returns and all internal finance documentation, including physical filing, scanning, and uploading scanned documents into the electronic filing system.
• Ensure timely and accurate monthly close of assigned accounts, including cash reconciliation, reconciliation of prepayment accounts, and reconciliation of supplier accounts in the balance sheet.
• Process supplier invoices allocated by the Senior Finance Officer for payment, ensuring accurate registration in D365 and monitoring the process until completion.
• Check expenditure and documentation on payment requests for compliance with donor financial requirements and audit recommendations before submitting proposals to treasury.
• Perform matching to supplier accounts to reconcile all discrepancies. Coordinate with administration team for timely payment and resolution of unresolved cases.
• During audit queries/sample checking, prepare the required documents in coordination with the Senior Finance Officer
• Support monthly closing of office accounts, prepare journals, and process monthly financial transactions through the financial system for validity and reconciliation of Balance sheet accounts, support in monthly preparation of Check-List.
• Assist in preparing supplementary Service invoices for partner National Societies on a monthly basis and reconcile Supplementary service accounts.
• Prepare and deliver monthly VAT report to the State Tax Inspectorate for VAT reimbursement.
• Perform other finance-related duties as assigned by the line manager and the Head of Country Office.

Position Requirements:

• Academic / Professional qualification in finance or accounting.
• 1-3 years in accounting / finance or similar positions
• Ability to write basic Financial Reports
• Practical knowledge of computers (Windows, Spreadsheets, Word processing, e-mail)
• Data analysis skills
• Able to work in a team
• High degree of integrity, discretion and personal conduct
• Flexible and adaptable to changing working conditions
• Self – motivated, with good judgement and initiative
• Able to prioritize and meet deadlines
• Good verbal and written communication skills
• Fluency in written and spoken English
• Good command of Russian and Romanian