Acted has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign Acted’s Code of Conduct and related policies as part of their work contract. As part of Acted's mission to provide humanitarian aid, all staff members must comply with the organization's Code of Conduct (CoC) and the Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH) policy. These guidelines are integral to our dedication to protecting the dignity and rights of those we serve.

We are hiring: Project development/Communication Officer - Chisinau

Under the direct supervision of the Project Development Manager, the Project Development/Communication Officer will work in a transversal role, supporting the grant management and project development team, as well as leading the communication of the country office projects, in collaboration with the Project Managers and the implementation team. PD/CO will support the PDM and the team in the drafting and finalization of grant management documents, donor-related documentation, strategic papers; and partners’ engagement. (S)he will work as the focal point for communication matters,  including the creation of written and visual content, the design of material for programme’s purposes and in support of the organization of events. Finally (s)he will oversee the coordination with the HQ and both local and international partners with regards to communication planning.

Requirements:

• Fluency in both Romanian and English;
• Experience in the humanitarian and development context;
• Experience in participating in brainstorm meetings;
• Understanding of donor’s contractual requirements;
• High level communication skills both speaking and writing;
• High level IT literacy, particularly MS Officer Package;
• Proficient understanding and use of Design tools (Adobe Package, Canva, etc.).

Functions:

Project Development:

• Draft and Finalize agreements, in coordination with the country office departments and partners, ensuring follow-ups, timely responses, and quality feedback.
• Support the preparation and coordination of meetings, both internally and externally, including collecting information, preparing presentations, moderating event’s sections and taking notes.
• Participate in brainstorm meetings and contribute with reliable data collection and information sharing to strategic planning exercises.
• Maintain high quality communication between the PD team and other office departments, particularly regarding donor related issue, reporting, and project development to ensure smooth coordination.
• Support the development of the organizational templates to ensure alliance with the various project’s priority and guidelines.
• Contribute when required to the development of fundraising documents (Expression of Interests/concept notes/proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
• Support the writing of quality narrative reports reflecting the progress and status of projects in a transparent, timely and professional manner.
• Support the PDM in the preparation of weekly and monthly briefings to share internally and to the HQ, as well as of strategic documents such as presentations and advocacy material.
• Contribute to regular mapping exercises and support the constant update of information on donors and (potential) partners.
• Ensure accurate filing of project documentation, including agreements, Concept notes, reports, meeting minutes, strategic analyses and tools, correspondences, and administrative files.
• In the absence of Technical Coordinators, Project Managers, participate in key clusters and/or working group meetings and share the minutes with relevant departments.

Communication:

• Oversee the projects’ communication plan and align content creation to project’s needs and specificities.
• Laise with the implementation teams to ensure alignment with donor guidelines in terms of communication requirements and react properly in case adjustments are needed.
• Coordinate with partners aiming to establish a proper comms plan in consortium and ensure right application.
• Facilitate communication channels among partners and moderate coordination meetings.
• Support the organization of events, in person and online, namely regarding the production of material (in soft and hard copy)
• Design banners, leaflets, posters, shopping bags, and several other communication and advocacy itmes.
• Join donor visits, partners visits and monitoring visits to regular collection of information and pictures from the field aiming to prepare new comms content (social media content, website, success stories)
• Manage Acted Moldova social media (Facebook, Instagram, Twitter, etc.) aiming to ensure regular external communication to promote Acted’s mandate, activities and services
• Write human success stories, in line with donors’ requirements, and promote Acted achievements to the public.
• Contribute to Acted external communication strategy by feeding regularly Acted HQ with informal updates on projects, a flash news, fact sheet, pictures, articles on project progress and/or specific events for Acted communication tools, including, but not limited to, Acted Newsletter, websites and Acted Annual Report.
• Raise awareness towards the entire mission to make sure Acted visibility guidelines and communication strategies are respected.
• Prepare order forms for comms related requests (e.g. banners, leaflets, posters, etc.)
• Ensure a proper management and use of comms assets and stocks.

TOP REASONS WHY OUR EMPLOYEES CHOOSE TO WORK WITH US?

• Official employment;
• Competitive salary depending on knowledge and experience;
• Unique experience in an international organization;
• Our employees can benefit from Acted Academy trainings (Ex: Excel basics, Excel medium, Excel expert, Outlook, Mental Health, etc.)
• Special benefits package for employees;
• Opportunities for growth and development;
• Comfortable office in the city center;
• We have a small library where everyone can borrow or bring books.

The selection procedure consists of the following steps:

• Collection of submitted CVs during the period until the deadline specified in the announcement (all CVs sent in accordance with the requirements are considered).
• CV-analyzing the resumes based on the vacancy requirements. Formation of a list of potential candidates, based on the score after CV-analysis (takes within 1 week).
• Pre-interview by phone (just to clarify some details).
• Invitation of candidates with a sufficiently high score after CV-analysis for an interview, sending a decision to the candidate (positive or negative), takes  within 1-2 week.

How to apply?
Mandatory to send your application to [[показать e-mail]mda.hr@acted.org], ensure to include your English CV in PDF format, max 4 pages and recommendation letter. Also, share with us name and contact details of your line manager and HR manager during last job.

Before applying, note this is a full time position!
Ensure that you have read the requirements for the position and you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager. 

Acted - reserves the right to cancel or stop the selection process at any time.
*All of the information you provide during the application process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. It will be held securely by us whether the information is in electronic or physical format.

Deadline for application - 16.06.2025