About Mixbook
Mixbook is an award-winning design platform giving consumers unrivaled creative freedom to design and share one-of-a-kind stories, transforming the lives of more than 6M people. Today, we are the #1 rated photo book service in the US with 26K 5-star reviews and a profitable, growing business. Customers love Mixbook for our powerful and intuitive editor, superb quality, designer themes, and our fanatical customer service. 

Founded by two Inc 30 Under 30 entrepreneurs from UC Berkeley California, Mixbook has been featured on the Today Show, Good Morning America, TechCrunch, The Verge, Washington Post, New York Times, and many other global media outlets.
 
Overview
The Mixbook Moldova office is a place where far more than just work happens. It’s a place where our team has the opportunity to connect with each other, take creative risks, and engage with our community with the goal of achieving our mission: to empower creativity and deepen human connection. 

Reporting to our Regional Director of Moldova, this role is pivotal to ensuring the safety and function of our physical offices while helping to drive connections amongst our colleagues and community.

Job Description
As Office Manager / Administrative Assistant, you will be a leader in our Moldova office ensuring that our team has a safe and effective working environment. This includes both ad hoc and ongoing tactical support (such as responding to a power outage or managing our team’s international travel) while helping to build a place where Mixbookers can thrive (such as maintaining stock of supplies in the office or organizing team events). This role requires expert communication skills, an “always-ahead” approach, and comfort in navigating various technologies.

We expect this role to focus 60% on recurring office or administrative needs, 20% on building new processes and other special tasks, and 20% on responding to daily workplace needs. This role will work collaboratively with all departments, and most closely with the Legal, Finance, and People teams.

This position will work full-time from our Chisinau, Moldova office. 

What You’ll Do

• Manage the Mixbook Moldova office and inventory, ensuring safety, functionality, and comfort for all who enter
• Provide administrative support to the Legal, Finance, and People departments
• Support our People & Operations Manager with events, activities, and delivery of programs
• Manage physical and digital documents for the Moldova office and team
• Discover and implement new ways to drive productivity and effectiveness within the office

What You’ll Need

• Bachelor’s (college) degree
• 2+ years of full-time work experience, with 1+ years in a customer-facing role
• Upper-Intermediate English skills, level B2 or greater
• Fluent in Romanian and Russian.  
• Organized and detail oriented
• Computer literacy 
• Excellent judgment with the ability to maintain information in a confidential, organized, and detailed manner
• A curious mind with a love of continual learning
• Desire to work in a fast and dynamic, people-first environment

Nice To Haves!

• Business acumen and analytical skills
• Experience supporting a global organization
• Interest in technology

What You’ll Enjoy

• Market-leading salary and perks
• Unlimited paid time off (plus vacation bonus!)
• Personal budget for education and team building
• High-tech modern office in central Chișinău

 
Company Mission 
Our mission is to empower people to be creative and connect deeply with the ones they love.  Unlike most growth companies, we have invested deeply in culture. Organizational health is central to our long-term strategy – we believe that when we love our people, they will love our customers, and our customers will love our business.
 
We want people to join us who exude our core values: 

• Scrappy (Act like an entrepreneur)
• Caring (Heart of empathy) 
• Craftsmanship (Spirit of excellence)